Developing an Airport FBO Request for Proposal

An Airport Fixed Base Operator (FBO) is an essential component of any airport infrastructure, providing a range of services to aircraft operators, including fueling, maintenance, and other related services. The process of developing an Airport FBO Request for Proposal (RFP) is a critical step in identifying a suitable FBO operator for the airport. Centric Aviation can help you every step of the way. Here are some steps that a municipality can follow to develop an Airport FBO RFP using Centric’s expertise:

  1. Identify the Airport’s Needs and Objectives: The first step in developing an Airport FBO RFP is to identify the airport’s needs and objectives. This should include an assessment of the airport’s existing facilities and services, as well as an evaluation of potential future growth and development. The municipality should consider the types of services that it wants the FBO to provide and any specific requirements that it may have.
  2. Determine the Scope of the RFP: Once the municipality has identified its needs and objectives, it can determine the scope of the RFP. This should include a detailed description of the services that the FBO will be required to provide, as well as any specific requirements related to the operation of the FBO. The scope should also outline the evaluation criteria that will be used to assess the proposals received.
  3. Develop the RFP Documents: The next step is to develop the RFP documents, including the Request for Proposal (RFP) itself, as well as any other supporting documents that may be required, such as a draft contract, technical specifications, and evaluation criteria. The RFP should include a detailed description of the project and the requirements for the FBO, as well as any deadlines for submitting proposals.
  4. Publish the RFP: The municipality should publish the RFP through appropriate channels, such as the airport’s website, local newspapers, or trade publications. The RFP should be advertised widely to ensure that potential bidders are aware of the opportunity.
  5. Manage the Proposal Process: The municipality should manage the proposal process to ensure that it runs smoothly and efficiently. This may include hosting pre-bid meetings to answer any questions that potential bidders may have and providing detailed instructions on how to submit proposals. The municipality should also establish a timeline for the evaluation process and communicate this to potential bidders.
  6. Evaluate Proposals: Once the proposal submission deadline has passed, the municipality should evaluate the proposals received based on the evaluation criteria outlined in the RFP. This may involve a review of the technical and financial proposals, as well as site visits and interviews with potential bidders.
  7. Award the Contract: Once the evaluation process is complete, the municipality can award the contract to the successful bidder. The municipality should negotiate the terms of the contract, including the services to be provided, the pricing, and any other relevant terms and conditions.

In conclusion, developing an Airport FBO RFP requires careful planning, attention to detail, and effective management of the proposal process. By following the steps outlined above, a municipality can identify a suitable FBO operator for the airport and ensure that the FBO meets the airport’s needs and objectives. If you need help developing your FBO RFP, we can help. Contact Centric Aviation to see how we can assist with your RFP and help you achieve your goals.